features
The Portal, screen by screen.
Fifteen of the pages a studio lives in, drawn here for a studio that doesn’t exist. Hollowbrook, its six people and its clients are made up; the layouts are exactly what you’d sign into.
01 — the morning page
The morning page
Open the Portal and it tells you what today is: what's on your plate now and what's on deck, the three things that need you first, and the whole team's plates one click away.
tuesday, october 13
Good morning, Mara.
Let’s start fires.
now
on deck
⚑ priorities
02 — project requests, both sides
Project requests, both sides
A client asks for work from their own portal — title, type, deadline, the ask. It lands on your side as a request you can brief, assign and approve; approving turns it into a project on their board, with nobody retyping anything.
what the client sees — their portal
Ask for a new project
Tell us what you need. We’ll come back with questions or a start date.
what you see — the team side
New project requests
What clients have asked for through the portal. Approving a request turns it into an active project on their board.
Harbor & Pine Hotel · Karli Cox · Tue, Oct 13, 9:37 AM
the ask
Three winter experience posters, one per concept, with QR codes to booking. Can you share the previous ones to see if we can run it back?
03 — every project, one list
Every project, one list
Tasks for every client in one place, filtered by client, by person, by status. Due dates and overdues stand out; the finished ones fall quietly to the bottom.
All projects
47 open · 12 done this month04 — time & attendance
Time & attendance
A timer on the task you're doing. Your week in review, the team's standings, and the goal everyone's working toward. Hours roll straight into the next invoice.
Time & attendance
running
Northside Bakery — Spring menu
Started 9:28 AM · Menu concepts
this week
6h 5m
goal: 28 hours logged per week
05 — time approvals
Time approvals
A manager sees the week as a grid — everyone's days, everyone's totals — and approves it in one pass. Only approved time counts, toward the standings and toward the bill.
Time approvals
← prev · 2026-10-12 → 2026-10-18 · next →Only approved time counts toward the standings and toward invoices.
nothing pending · the manager approves everyone but themselves
06 — to invoice
To invoice
What's ready to bill, what's drafted but not sent, and the retainers that go out on the date. Review, send, and the pay link rides along.
To invoice
Draft October retainerssend these
07 — proposals
Proposals
Built from priced blocks, sent as a link. The client picks their options and signs; the invoice and the job are created the moment they do.
Proposals
block library · legal · tax rates · letterheadBuild from priced blocks, send a link, and let the client choose their options and sign.
out there
Sent · good through 2026-11-30 · opened 1×
Sent · good through 2026-10-30 · opened 7×
signed
Signed · good through 2026-09-19 · opened 6× · invoice and job created
08 — prices & packages
Prices & packages
One place for every price you quote. Each one drops onto an invoice or into a proposal, tax rules attached.
Prices & packages
Import from Wave ›Set prices for the work you quote — one place, one number. Each one drops onto an invoice or a proposal.
09 — all clients
All clients
A card per client: what's active, how many tasks, and how much of this week went to them. Retainers up top, projects below.
All clients
view: list · cardsretainer
10 — the calendar
The calendar
Every client's month in one place: wrap dates, task due dates, punch-list items. Drag a chip to another day and the date moves with it.
Calendar
Every client’s month in one place: wrap dates, task due dates, punch-list items. Drag a chip to another day and the date moves with it.
11 — recent activity
Recent activity
Who logged what, who finished what, which client approved which proof. The studio's week as a feed, so nobody has to ask.
Recent activity
everyone · this weekTheo logged 1h 20m on Lakeview Dental — Website redesign
4 min agoPriya finished Harbor & Pine — Drink insert
22 min agoMara commented on Northside Bakery — Spring menu concepts
1 hr agoCopperline Coffee approved the proof for Holiday gift boxes
2 hr agoJonah was assigned Big Firm Inc. — Holiday prep sale
yesterdayElise sent invoice 2026-176 to Harbor & Pine Hotel · $6,000.00
yesterday12 — inventory & products
Inventory & products
Every sheet on the shelf with its price, and the products built from it. Your clients order supplies straight from their own portal and the bill lands on your end, on the same invoice as the work. Or push your products to your own Shopify store for public orders.
Inventory
inventory
Every sheet on the shelf, by size, with its price. A product put on a sheet takes its paper price from here.
presets & products
13 — time off
Time off
Balances that are always right: what's available now, what's banked, what's reserved. Request in two fields; holidays are already on the calendar.
Time off
request time off
upcoming company holidays
14 — the message board
The message board
The team's room. Pops of gratitude for the teammate who showed up on a Saturday, and boards for everything the client never needs to see.
Hollowbrook message board
The team’s room — ideas, happenings, side projects. Clients never see any of this.
Caught a teammate doing something great? Write it down.
Jonah on Mara wed, sep 23
Thank you for the mural install Saturday. Nobody asked, you just showed up.
Elise on Priya mon, sep 14
Priya fixed the cutter before the gift-box run. We shipped on time because of her.
Sam on Theo thu, aug 27
Great work on the bakery launch video!
We missed the summer bash. Fire? Grill out? Capture the flag? Throw some dates out.
15 — the handbook
The handbook
Your studio's handbook, always current, searchable, signed. When a section changes in a way that matters, everyone's asked to sign again.
Studio handbook
The Hollowbrook team handbook & working standards — always current, always here.
contents
The missionEmployment & classificationHours & the 4-day weekPay, payroll & reviewsTime offCompany holidaysConduct & equal opportunitySafety & emergenciesOpen door policyThe mission
Hollowbrook is a small studio that designs, prints and ships. We are thinkers, makers and doers. We start fires and make things happen.
our values
We’re a collaborative team. Improvement is found in taking risks, making mistakes, and creativity.
Communicate with integrity. Clear and honest, to cultivate a culture of trust.
and the rest
So much more that saves the day.
The pages above are the ones you’ll live in. These are the ones you’ll be glad are there.
next
Two doors, one studio. Set up with you, not by a wizard.